GUEST ADDRESSING
We know… addressing envelopes can be one of the most time-consuming parts of stationery prep! To make things easier, we offer guest addressing on envelopes or postcards, printed in a coordinating font that beautifully complements your design.
This service includes the printing of all guest and return addresses and ensures your mail is looking polished and ready for postage. If you’d like us to take things a step further and mail your invitations or postcards directly to your guests, just let us know — mailing service availability and pricing will vary based on quantity and style. Once you have your addresses formatted and ready to go, you can upload them in the form below.
GUEST ADDRESSING FAQS
GUEST ADDRESSING IS $125* (per 100 postcards/invites)
The $125 fee includes return address printing (if applicable) and 2 total proofs. This is for 1 font only – if you would like 2 fonts (example: name in script, address in serif, an additional $45 will apply). Additional address proofs are $10 per proof. Return address printing is always included on RSVPs and postcards.
*The full fee will apply again if we have to start over with a new list, so make sure to format them correctly with the first submission.
Upload your addresses as a Word or Pages document in the one-column example shown below. (No Excel files please – your address proof may be delayed if you do not upload them correctly)
Please do not number them, add extra spaces, tabs, cells, etc. Make sure punctuation and capitalization is correct. Please put all international addresses at the end of the list. (Domestic, or U.S. addresses should be listed first).
You can upload your addresses in the form below. A proof of the addresses in your fonts will be emailed to you for approval before printing. Once your addresses have been approved for printing, or sent to the printer, no more addresses can be added or changed.
– – – – EXAMPLE – – – –
Luis Arez Jr. and Guest
1234 Olinville Ave.
Bronx, New York 12345
Mr. & Mrs Barnhard and Family
1234 Woodland Terrace
Livingston, New Jersey 12345
Mr. John Smith
1234 Milford Drive
Central Islip, New York 12345
Your list should be provided prior to finalizing your order, as they need to be approved before we can send your order to print. Address proofs can take 2-3 days. It’s a good idea to order a few extras, or blanks for last minute guests. If you have 51 addresses, order 55 or 60. All addressed and blank invitations/save the dates will be sent to you for mailing unless you are using our mailing service.
In the case that you are requesting outer mailing envelopes (with guests addresses) AND inner envelopes (with guests names), you may provide two lists. Please make sure your “names” list corresponds with the order of the addresses.
Non-machinable invites may take longer to arrive to their destination because they are hand sorted. Darker envelopes with white ink may need to be hand cancelled, or you can mail your darker envelope inside of a lighter colored envelope for mailing purposes. The post office does not require your return address to be printed in the top left corner of the envelope, but it is recommended, as sometimes the machine can read the return address on the back flap by mistake.
almost there!
Once you have your addresses formatted and ready to go, you can submit them here.
Mailing Your Stationery FAQS
Each stationery set is unique, so postage costs will vary.
It’s best to take a completed set (including all your enclosures) to your local Post Office — they can weigh it and tell you the price for a first-class mailing.
Most of our invite designs have multiple layers of paper or little embellishments on them, such as ribbon, crystals, wood buttons, etc.
These invites should be “Hand Canceled” when mailing them to your guests! Hand canceling means your invitations will be processed BY HAND and should not go through the automated processing machines, avoiding damage. Hand canceling also minimizes the amount of stamping/barcodes on the outer envelope, so your invites will arrive much cleaner to your guests! This cost may be $0.20 extra.
Helpful tip for sealing envelopes:
Use a nifty tape gun or double-sided adhesive for sealing your envelopes, as this is much better than licking or using a water sponge…trust us! These items, or similar, are easily found on Amazon.com or at any scrapbooking store.
Postcards without envelopes or clear sleeves:
Simply address the postcard (or apply an address label) add your postage and mail! (4×6” postcards will require a postcard stamp. 5×7” postcards will require a First Class stamp.)
Please note that even with the heavy thickness of the cardstock we use, postcards can and most likely will get worn a bit in the mail. This is because they get sorted through a machine and barcoded – to help avoid this, ask your Post Office to “Hand Cancel” the postcards.
Postcards with clear sleeves:
You can either address the postcard directly on the back side, or you can print a label and adhere it to the back of the postcard OR the outside of the clear envelope. Make sure to put your stamp on the OUTSIDE of the clear sleeve for mailing.
Remember, clear sleeves will increase the cost of mailing your postcards, as a clear sleeve is still considered an envelope by the Post Office and requires additional postage as it can not be run through their machine.
Mailing in Clear Sleeves:
Clear sleeves are technically an envelope, but cooler! Imagine getting a vintage postcard from a gift shop, or an artist print and it’s in a protective clear envelope? That’s what you wold be mailing your postcards in!
How it works:
- address your postcard (write directly on the postcard) or apply a label (we now offer guest address printing on postcards for a flat fee of $125)
- put your postcard in the clear sleeve and seal (our clear sleeves have a peel back seal, no need for adhesives)
- apply postage directly to the clear sleeve. That’s it!
Note: Clear sleeves cost additional postage to mail as they are considered non-machinable by the post office – this means they can not be run through the normal barcoding machines. We think it’s worth it as the clear sleeve and postcard combo is AWESOME. (Please confirm postage needed with your local post office)
Due to the current volume of orders, our mailing service will be available on a case-by-case basis. Please inquire when submitting your design information to confirm if it can be accommodated for your timing.
The mailing service entails:
- application of RSVP postage (if RSVPs are needed)
- stuffing the invites and any inserts in the mailing envelopes
- sealing the envelopes
- adding the mailing postage
- hand canceling (if needed)
- and mailing your invitations directly to your guests!
Any left over (or blank) invitations will be mailed directly to you. For example, if you order 55 invitations, but only have 51 that are addressed, the remaining 4 unaddressed invites will be mailed to you. We do hand deliver all invitations/postcards to a postal worker, and hand cancel each one personally to ensure the best delivery to your guests – however, Serendipity is not responsible for any lost or damaged stationery once mailed. We also can not guarantee a delivery time to your guests, or track them once mailed.
- $255 per 100 invitations with RSVPs/inserts
- $175 per 100 postcards
*If you are ordering less then the 100 quantity listed above, the minimum price listed above will apply
The above pricing does not include:
- the price of postage (which will vary) on the size and weight of your suite
- the cost per guest address printing (starts at $125)
At this time, we will only mail save the dates/invitations to guests within the United States – the client will be responsible for mailing any overseas stationery.
HOW TO MAIL
It's best to use a double-sided adhesive to seal your envelopes. Make sure you take a completed set to your local post office to confirm the cost of postage before mailing!